Vacancy for Finance and Office Assistant in Brussels, Belgium

Deadline: 30 October 2017
Open to: international applications
Benefits: EUR 1000 and EUR 1200/ month depending on qualifications and experience plus public transport


Key tasks:

  1. Assist in the financial and legal administrative work (70%)

    2.1 Assist and prepare bookkeeping in General Ledger and Purchase Ledger;
    2.2 Create, send, and follow up on invoices;
    2.3 Process employees travel reimbursements;
    2.4 Assist in preparing financial reports on a regular basis;
    2.5 Help to control individual accounts;
    2.6 Contribute in budget preparation;
    2.7 Assist in legal contracts review;
    2.8 Help with financial project reports;
    2.9 Assist in check of timesheet check and audit preparation.

  2. 2. Assist in internal operations (30%)

1.1. Together with the Internal Communications and Operations Coordinator help to process all incoming documents, post, and paperwork and distribute as necessary;

1.2. Day-to-day management of the office: assist in the daily work for an efficient and smooth run office, its systems, premises, and equipment;

1.3. Help in the tasks of liaising with suppliers and service providers;

1.4. Help colleagues in organizing in-house meeting and setting up meeting facilities;

1.5. Provide logistical and administrative assistance to the internal Operations and Operations Coordinator in prepare internal meetings as required, including support for registration, travel, hotels, meeting rooms booking.


Education & Qualifications

  • Education in Finance and/or Accounting

Experience – Essential

  • No work experience is necessary;
  • Knowledge in administration and bookkeeping;
  • Strong computer skills and proven experience in Excel, PowerPoint, Word;
  • Effective communication skills in English and French including verbal and written skills.

Experience – Desirable

  •  Knowledge of other languages is an asset;
  • Knowledge about Non-Governmental Organisations.

Skills & Attributes

  • Able to develop your work independently;
  • High attention to detail & good organizational skills;
  • Ability to work in a truly intercultural environment;
  • Good mathematical skills;
  • Curious & creative;
  • Flexible & able to adapt to new situations
  • Understanding of data privacy standards, integrity, and honesty;
  • Reflect and have empathy with the aims and objectives of IFOAM EU.


  • Full-time position;
  • Candidate should fulfill the criteria for a contract as CIP (Convention d´Immersion Professionnelle);
  • Based at the IFOAM EU office in Brussels;
  • Monday to Friday, 38 hours/week;
  • Salary between EUR 1000 and EUR 1200/ month depending on qualifications and experience plus public transport;
  • Employment period: 6-month contract with start as soon as possible and possibility to an extended contract.

How to Apply?

Please complete the application form and submit it by email to [email protected]. Only applications using the form will be considered.

Only applications using the form will be considered.

For more information, please read the official call.

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